OPs Systems for Fast-Moving Businesses
KelvinClix builds AI infrastructure that handles proposals, client onboarding, reporting and more. Documented end-to-end.
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What we build
Different workflows. Same build method.
Every project is scoped, built, and handed off. No ongoing dependency. No license. You own everything we build.
Work
Two systems we've built.
Process documentation, not revenue claims. Here is what was scoped, built, and delivered.
Built a Gmail monitoring and AI summarization system that cut founder inbox triage from 90 min/day to 15.
A college planning consultancy needed to monitor client Gmail inboxes and surface time-sensitive information without reading every email manually. The build: real-time Gmail API monitoring connected to Claude for message classification and priority routing. Incoming messages are triaged by urgency, summarized in structured format, and delivered before the operator opens their email client. Inbox triage dropped from 90 minutes per day to 15.
What was built
- —Gmail API integration for real-time inbox monitoring
- —Claude-based message classification and summarization
- —Priority routing logic based on sender and subject criteria
- —Structured daily briefing delivered via email and Slack
Yorkshire College Planning
Built an outbound automation pipeline that achieved 4% reply rate on DUI attorneys — industry average 0.8%.
An AI receptionist company needed a cold outreach system targeting DUI attorneys across the US. The build: a segmented list of 4,200 contacts, two-variant subject line testing, and a 4-step automated email sequence with conditional branching. The system ran 30 days without manual intervention. The 4% positive reply rate was 5× the category average. Sub-segment analysis identified solo practices under 5 attorneys as the highest-converting cohort.
What was built
- —4,200-attorney list built and segmented by practice size and state
- —Two subject line variants A/B tested across the first send
- —Four-step automated email sequence with conditional branching
- —Reply detection and CRM routing via Make.com
Innovative AI / REMI
Most builds are scoped around a 2–4 week delivery window. The system runs indefinitely.
A 30-minute discovery call is the starting point. We scope the problem, confirm the fit, and map the build. If it makes sense, we move.